Privacy Policy

1. Overview

PE Classroom ("we," "our," or "us") provides a web-based platform designed exclusively for physical education teachers to manage class rosters, attendance, student assessments, tournament brackets, lesson plans, and fitness challenges. This Privacy Policy describes how we collect, use, store, and protect information — including student education records — in compliance with applicable federal and state laws, including FERPA, COPPA, and applicable state student privacy laws.

By using PE Classroom, school personnel agree to this Privacy Policy on behalf of their educational institution and represent that they have the authority to do so.

2. FERPA Compliance

PE Classroom acknowledges that student data entered by teachers constitutes "education records" as defined under FERPA. We operate as a "school official" with a "legitimate educational interest" as a contracted service provider, consistent with 34 CFR § 99.31(a)(1)(i)(B).

• We do not disclose student education records to any third party without prior written consent from the school or parent/guardian, except as permitted by FERPA.
• We do not use student data for any commercial purpose, including advertising, marketing, or building user profiles unrelated to educational purposes.
• We do not sell student data under any circumstances.
• We maintain student data only for as long as necessary to provide the educational service or as required by law.
• Schools and districts retain ownership of all student education records entered into the platform.
• Upon request or termination of service, we will return or delete student education records in accordance with applicable law and the school's instructions.

3. COPPA Compliance

PE Classroom does not knowingly collect personal information directly from children under 13. Teachers and school staff enter student information on behalf of the school. In doing so, the school acts as the agent of the parent under the Children's Online Privacy Protection Act (COPPA), 15 U.S.C. § 6501 et seq., and provides appropriate consent for the school's use of the platform in an educational context.

We do not require students to create accounts. Students do not directly interact with the PE Classroom platform. All data entry is performed by authorized school personnel only.

4. Information We Collect

4a. Teacher / School Staff Information

• Full name and email address (used for account creation and login)
• Usage data (feature interactions used only to improve the platform)

4b. Student Information (entered by teachers)

• Student first and last name
• Grade level
• Locker number (optional)
• Attendance and participation records
• Physical education assessment scores and ratings
• Fitness challenge performance data
• Tournament team assignments

We do not collect student Social Security numbers, home addresses, financial information, health records beyond PE fitness data, biometric data, or any sensitive personal identifiers beyond what is listed above.

5. How We Use Information

Information collected is used solely to:

• Provide and operate the PE Classroom platform for authorized school personnel.
• Allow teachers to manage rosters, track attendance, record grades, and run PE activities.
• Support authorized collaboration between teachers within the same school or district.
• Improve platform features and resolve technical issues.
• Respond to support requests from school staff.

We do not use student data to target advertising, build commercial profiles, or for any purpose unrelated to the educational service provided.

6. Data Sharing and Disclosure

We do not sell, rent, trade, or disclose student data or teacher data to any third party for commercial purposes. Data may be shared only in the following limited circumstances:

• Service providers: Trusted technical partners (e.g., cloud hosting) who are contractually bound to protect data and prohibited from using it for any purpose other than providing the service.
• Legal compliance: When required by applicable law, court order, or government regulation, and only to the extent required.
• School request: When directed by the school or district that owns the data.

7. Data Security

We implement industry-standard administrative, technical, and physical safeguards to protect student and teacher data, including:

• Encrypted data transmission (TLS/HTTPS) for all platform communications.
• Access controls limiting data access to authorized personnel only.
• Regular security reviews and updates.
• Role-based permissions so teachers can only access their own class data.

In the event of a data breach that may affect student education records, we will notify the affected schools or districts in accordance with applicable law and without unreasonable delay.

8. Data Retention and Deletion

Student and class data is retained only as long as necessary to provide the service. Teachers and school administrators may delete roster data, student records, and assessment data at any time through the platform. Upon account closure or written request, we will delete all associated data within 30 days, except where retention is required by law.

9. School and Parental Rights

Under FERPA, schools and parents/guardians have the right to:

• Inspect and review student education records stored in the platform.
• Request correction or deletion of inaccurate student data.
• Withdraw consent for continued data processing by discontinuing use of the platform.

Schools are responsible for obtaining any required parental consent prior to entering student information into the platform and for notifying parents of their rights under FERPA.

10. Cookies and Tracking

PE Classroom uses only essential session cookies required for authentication and platform operation. We do not use third-party advertising cookies, cross-site tracking, or behavioral profiling technologies. Basic, anonymized usage analytics may be collected to improve platform performance.

11. Changes to This Policy

We may update this Privacy Policy to reflect changes in law or our practices. We will notify users of material changes via email or an in-app notice at least 30 days before the changes take effect. Continued use of the platform after the effective date constitutes acceptance of the updated policy.

12. Contact Us

For questions, data requests, or concerns about this Privacy Policy — including FERPA-related inquiries from schools, districts, or parents — please contact us: